MEETINGS

DailyPost 390

MEETINGS

Meetings has for long been a part of official rigmarole. In most of the  private conversations, professionals challenge with candour the utility of meetings and that huge amount of professional working time is generally wasted  in them. The cost benefit analysis does not work in favour of these meetings. Even with video conferencing, Skype etc conventional meetings remains the prima donna of official engagements.

The  lack of clarity on the job description, of tasks / project at hand, the inability or unwillingness to perform  has left  meetings as the only tool of supervision, control & execution. It remains the only method to keep energy, vigour, motivation & pressure into circulation, a must for the maintaining timelines & quality for the  final accomplishment of organisational goals.  The lacunae of organisational goals being a part of organisational culture & thus  lack of ownership to deliver on their own  has made meetings so profuse.

 There is no matrix to calculate the real utility of meetings  but there is no denying the fact of loss of time and it not being compensated in any way. The  client meetings are generally held in a climate of distrust , each party either trying to extract maximum business mileage out of it or to pull down the competitors or take the client on a different trajectory.  It’s not taken as a collaborative exercise for the fulfilment of the same goal.  What really goes amiss is positivity & the desire to find best possible solutions.

 Institutions like Singularity University does not believe in one off meetings  but long sessions of couple of days to find solutions, delineate them and provide the roadmap. Needles to say,  documentation is above the global best  and they are surging from strength to strength. We live in the age of  complex issues, integrated projects  in fast paced   transformational times  and the nature, structure and utility of the meetings  should reflect this reality .Organisations need to take a call on the nature of meetings to happen.  The days of mechanical meetings are numbered.

 MEETINGS AS A TOOL OF OFFICIAL ENGAGEMENT HAS TO REINVENT ITSELF.

 Sanjay Sahay

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